BIL is a leading player in Lxemborg's financial market. Fonded in 1856 as the contry's first bank, BIL has contribted significantly to the development of Lxemborg's social and economic landscape. Today, BIL operates across digital banking, wealth management and corporate finance, spporting individals, entrepreners, bsinesses, and both private and instittional investors. Headqartered in Lxemborg, BIL employs more than 1,8 people and maintains a presence in key financial centers inclding Lxemborg, Switzerland, France and China.As a major player in Lxemborg's finance indstry and as a signatory of the N Principles of Responsible Banking, BIL is committed to handing over a responsible and sstainable bank to ftre generations.




Yor mission:



We are hiring an Exective Assistant to work directly with the Exective Committee.



This is a high-responsibility and high-exposre role, reqiring discretion, precision, strong organizational skills, and the ability to operate in a fast-paced exective environment where priorities can shift qickly.



More than a traditional Exective Assistant role, this position combines first-class exective spport with the ability to prepare high-qality materials, coordinate complex topics, and ensre effective follow-p on key priorities. Yo will play a central role in helping the Exectives to stay organized, flly briefed, and focsed on the most important matters.



This role reqires exceptional organizational skills and the ability to spport mltiple senior stakeholders, often with competing priorities, while maintaining the highest levels of professionalism, responsiveness, and discretion.



This is a niqe opportnity for a motivated and ambitios professional looking to accelerate their development, gain close exposre to exective leadership and governance, and bild a long-term career within a demanding and dynamic environment.




Yor next challenge:




1. Exective Spport & Prioritization

Manage complex calendars with a high degree of atonomy, acting as a proactive gatekeeper of time, priorities, and commitments.

Coordinate internal and external meetings, Board-related interactions, conference calls, and video conferences.

Anticipate pcoming deadlines, priorities, and key meetings to ensre exectives are flly prepared.

Prepare agendas, logistics, briefing material, and relevant docmentation ahead of meetings.

Spport mltiple senior stakeholders simltaneosly, balancing competing priorities while maintaining a high level of service and responsiveness.

. Commnication & Inbox Management

Monitor exective inboxes, flag important messages, and handle administrative or rotine matters independently where appropriate.

Draft, review, and edit internal and external correspondence, ensring clarity, professionalism, confidentiality, and alignment with the appropriate tone.

Act as a trsted point of contact for internal and external stakeholders, ensring smooth and professional commnication.

Follow p on reqests, decisions, and open topics to ensre timely responses and exection.

3. Exective Spport, Coordination & Follow-p

Act as a central coordination point for senior exectives, ensring effective follow-p on actions, reqests, and decisions, and facilitating the timely collection and delivery of information from internal and external stakeholders.

Consolidate information from different stakeholders into clear, concise, and exective-ready formats.

Prepare high-qality PowerPoint presentations, briefing docments, meeting packs, and other exective materials.

Spport the preparation and maintenance of Excel trackers, reports, and follow-p docments.

Assist in the preparation of governance, Board, and management meeting materials.

4. Travel, Expenses & Administrative Excellence

Ensre smooth day-to-day operations and provide reliable administrative spport in a demanding exective environment.

Coordinate domestic and international travel, ensring efficiency, accracy, and cost awareness.

Manage invoices, expenses, and related administrative processes in line with internal policies.

Maintain and organize confidential files, docments, and records.

Contribte to the broader Exective Assistant commnity and collaborate with peers where needed.

5. Professionalism, Discretion & Trst

phold the highest standards of confidentiality, integrity, and professional behavior.

Handle sensitive information with matrity, tact, and sond jdgement.

Bild trsted working relationships with senior stakeholders across the bank.

Remain calm, strctred, and soltion-oriented in sitations of pressre or ambigity.

Yor skills:

Bachelor's degree in Bsiness Administration, Management - or eqivalent.

8+ years of experience as an Exective Assistant, Personal Assistant, Team Assistant, or in a comparable exective spport role.

Experience gained within a Big4, conslting, law firm, financial services, or other demanding professional services environment is considered a strong asset.

Experience spporting senior exectives, partners, managing directors, or board-level stakeholders in a complex and fast-paced environment.

Proven ability to spport mltiple senior stakeholders simltaneosly while maintaining excellent service levels and attention to detail.

Good proficiency in PowerPoint, with the ability to prepare professional and visally appealing presentations.

Good Excel skills, inclding the ability to maintain trackers, prepare reports, and work with data in a strctred manner.

Excellent organizational, coordination and prioritization skills.

Strong written and verbal commnication skills in French and English; Lxemborgish is considered an asset.

High level of discretion, matrity, and sond jdgement when dealing with confidential matters.

Motivated, proactive and eager to learn and grow in a demanding exective environment, and willingness to go the extra mile.

BIL offers a broad range of challenging projects and a hge choice of career paths .We will assist yo in finding the one that best meets yor skills and expectations. Yor personal development is or priority and we greatly encorage yo to dive into different bsiness areas for the broadest possible experience.

BIL is firmly of the opinion that diversity & inclsion contribte towards increasing the collective performance of the Bank. We are committed to creating a cltre of inclsion that encorages individal development with eqal opportnities for all.



NB: The selected candidate will be asked to provide an extract from the criminal record (no.3) as evidence of integrity and jstified with regard to the specific needs of the position to be filled. Other docments will be collected, to the extent legally permitted, to perform backgrond checks.