Delighted to be working with an organisation in Leeds to recruit a Expenses Associate plays a key role in ensuring all staff, student and visitor expense claims are processed accurately, promptly . You'll support a busy Shared Services function, maintaining robust financial controls , strong audit standards and clear, professional communication with stakeholders across the institution. This is an excellent opportunity for someone who is highly organised, numerate and detail-driven , confident working both independently and collaboratively to uphold service quality and compliance.

Key Responsibilities

• Expense processing - Accurately validate and process staff, student and visitor expense claims.
• Compliance checks - Review receipts, approvals and supporting documentation to ensure adherence to University and HMRC rules.
• Query resolution - Manage expense-related queries via email and Teams, providing clear and timely support.
• Mileage & travel - Validate mileage claims, travel advances and supporting evidence.
• Month-end support - Assist with reconciliations, reporting and audit-ready documentation.
• Record management - Maintain accurate financial records and contribute to strong audit standards.

What You'll Need to Succeed

• Experience in Expenses , Accounts Payable, Purchase Ledger or Finance Administration.
• Excellent attention to detail, organisation and accuracy.
• Strong communication skills and a customer-focused approach.
• Confident using Microsoft Excel and Outlook.
• A proactive, team-oriented mindset.

Please apply if you are interested!

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