Location: Monaco

About the Family Office

A well-established private family office based in Monaco is seeking a highly organized and discreet Administrative Assistant with exposure to recruitment and HR coordination. The office manages a diverse range of investments and private affairs, requiring a high level of professionalism, confidentiality, and attention to detail.

Role Overview

The Administrative Assistant will provide comprehensive administrative support while also assisting with recruitment processes and day-to-day HR coordination. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, high-expectation environment.

Key Responsibilities

Administrative Support

1. Provide daily administrative assistance to senior management and the wider office
2. Manage calendars, schedule meetings, and coordinate appointments
3. Handle travel arrangements, including flights, accommodation, and itineraries
4. Prepare correspondence, reports, and presentations
5. Maintain organized filing systems (physical and digital)
6. Liaise with external providers, consultants, and service partners
7. Support office management tasks, including supplies and vendor coordination

Recruitment Support

1. Assist in drafting and posting job descriptions across relevant platforms
2. Coordinate candidate sourcing efforts and maintain applicant tracking records
3. Schedule and organize interviews with internal stakeholders
4. Liaise with recruitment agencies when applicable
5. Conduct initial screening of CVs and applications
6. Ensure a smooth candidate experience throughout the hiring process

HR Assistance

1. Support onboarding processes, including preparation of documentation and coordination of new hires
2. Maintain and update employee records in compliance with data privacy standards
3. Assist in preparing employment contracts and HR documentation
4. Support payroll coordination and benefits administration (in liaison with external providers)
5. Help track employee leave, absences, and HR-related reporting
6. Contribute to HR projects, policies, and process improvements

Candidate Profile

Experience & Skills

1. Previous experience in administrative support, office management, or similar role
2. Exposure to recruitment or HR processes is highly desirable
3. Strong organizational and multitasking abilities
4. Excellent written and verbal communication skills (English and French required)
5. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
6. Ability to handle sensitive information with discretion and confidentiality
7. High attention to detail and problem-solving mindset

Personal Attributes

1. Professional, polished, and service-oriented attitude
2. Proactive and able to work independently
3. Flexible and adaptable in a dynamic environment
4. Strong interpersonal skills and team-oriented approach

Why Join

1. Opportunity to work within a prestigious and discreet family office environment
2. Exposure to a broad scope of responsibilities across administration and HR
3. Collaborative and high-performing team culture
4. Attractive compensation package aligned with experience